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Office Clerk at Malaria Consortium

Locations: Jigawa, Kaduna, Kano, Katsina, Lagos, Yobe
Grade: 3
Department: Operations
Length of Contract: 5 – years
Role type: National
Child safeguarding level: TBA
Key Accountabilities 
Administrative Support: 95%

  • To serve as a front desk officer, receiving visitors into the office and maintaining a visitor register
  • Maintain contact information with approved contractors for the servicing of office equipment’s and other assets.
  • Maintain updated records of all official correspondence and ensure mails are dispatched as at when due;
  • Ensures that all office equipment’s are properly maintained on a regular basis and notify the Administrator when problems arise.
  • Provide support in setting up filling system for the office, ensuring ease of storage and retrieval of documents
  • Ensure proper management and maintenance of office stock by maintaining an updated stock register;
  • Responsible for the supervision of the office cleaners and gardeners;
  • S/he will be responsible for the purchase of office supplies, stationeries and other consumables for the office use;

Programme Support: 5%:

  • Provide support for meetings and workshops or events for effective programme delivery;
  • Maintaining an updated record of events and travels itineraries to ensure proper delivery and satisfaction of service to the projects

Person Specification
Qualifications and Experience   

Essential:

  • Bachelor Degree in Administration, Social Sciences, Project Management or similar
  • Minimum of 2-years’ experience in a related role

Desirable:

  • Person resident in and working experience in the State of Assignment
  • An in-depth experience in similar positions/assignment
  • Ability to work independently in an organized manner but within an integrated team

Work-based Skills and Competencies
Essential:

  • Highly numerate and analytical
  • Ability to work on own initiative and as part of a team
  • Ability to work with little or no supervision
  • Ability to multi-task
  • Strong Microsoft office suite skill
  • Superior attention to detail
  • Excellent communication skills
  • Budget development, work-plan Implementation and Expense reporting

Desirable:

  • Demonstrable passion for Malaria Consortium’s mission; a strategic manager with integrity and a desire to work in a dynamic environment
  • Strong analytical skills and experience interpreting a strategic vision into an operational model
  • Proven writing skills in English
  • Ability to work effectively in a culturally sensitive setting
  • A collaborative and flexible style, with a strong service mentality
  • Excellent computer skills in MS Word and Excel
  • Knowledge of use of database tools will be an added advantage
  • Skill in MS Access will be an added advantage
  • Proven team-building and representational skills

How to Apply
Interested and qualified candidates should apply here
Click here to get more information about the job
Deadline
23:59; 21st December, 2018.

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