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Personal Assistant to the Deputy High Commissioner & Deputy Head of Mission

Ref Id: 20/18 LOS
Location: Lagos
Grade: A2 (L)
Start Date: 1st March 2019
Job Subcategory: Chancery
Type of Position: Permanent
Type of Post: British Deputy High Commission
Job Category: Foreign and Commonwealth Office (Policy & Political roles)

Main Purpose of Job

  • To effectively manage and support the Deputy High Commissioner (DHC) & Deputy Head of Mission through efficient running of their office, diary and travel management, and helping to co-ordinate key activities across the mission.
  • Provide support to Senior Leadership Team and post under the direction of the DHC.

Roles and Responsibilities / What will the Jobholder be Expected to Achieve?

  • Managing diaries of the Deputy High Commissioner & Deputy Head of Mission and their daily itinerary
  • Receiving, dealing with and prioritising meeting requests from both internal and external stakeholders for DHC & DHM
  • Co-ordinating effectively events/ functions hosted by the DHC & HC in conjunction with the Residence Manager. Issue out e-invitation/cards and monitor RSVPs in order to ensure maximum attendance at events.
  • Recording meetings and drafting minutes (Senior Leadership Team, Lagos Joint Management Board, disciplinary panels and appeals, etc.)
  • Receiving and dealing with official correspondences
  • Line managing and developing DHC’s drivers.
  • Receiving visitors to the Deputy High Commission.
  • Covering for the Residence Manager when away
  • Any other duty as assigned.

Essential Qualifications, Skills and Experience:

  • Good interpersonal and customer service skills.
  • A minimum of 3 years’ experience in a similar role;
  • Excellent IT skills (including Microsoft Office); Ability to work with minimal supervision.
  • The ability to respond flexibly to competing demands, often at short notice; Discretion and confidentiality
  • Events Management.

Desirable Qualifications, Skills and Experience:

  • Experience working with senior management/ director level staff in a corporate environment.

Required Competencies:

  • Leading and Communicating, Collaborating and Partnering, Managing a Quality Service, Delivering at Pace

4th of January 2019.
Method of Application
Interested and qualified candidates should apply here

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