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Graduate Administrative Assistant at the International Rescue Committee (IRC)

Requisition ID: req4109
Location: Nigeria
Sector: Human Resources
Employment Category: Fixed Term
Employment Type: Full-Time

Scope of work

  • The Admin Assistant is responsible for day-to-day administrative requirements, functions and general office management of the IRC offices and to assist the HR Team in all related HR & Admin functions.
  • Assist the field in managing Accommodation (Guest Houses and Hotels) and VISAS
  • Ensure that all facilities are well functioning, including housekeeping, office supplies, electricity, maintenance and repair, internet and other communications functions in the field office.
  • Track and monitor subscriptions and monthly telephone and Internet communications, and ensure that all are paid on time.
  • Arrangement of hotel bookings and reservations for national and international staff to the field office after receipt of approved /filled Travel Authorization Forms(TAF’s)
  • Ensure that all hotels bookings are made in writing and copies of booking/accompanying TAF’s are available in Admin Office for record/tracking purposes.
  • Processing and reconciliation of accommodation and hotels bookings related payments by COB every Friday.
  • Daily accommodation Tracking and Update to security team, field coordinator, HR manager. And Copying Transport team.
  • Regular supervision of Cleaners and Cooks in the Guest House and Offices.
  • Track Rental agreements for offices and housing and submit to the senior Admin/HR Manager Monthly


  • Education: Bachelor’s degree
  • Work Experience: Approximately 0-1 year of relevant experience

Demonstrated Skills and Competencies:

  • Professional Administration experience preferably with an INGO.
  • Strong sense of personal integrity.
  • Attention to details.
  • Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity.
  • Team work skills.
  • Language Skills: Fluent in English and Hausa.

Working Environment

  • The IRC is a team-work environment and requires a person who will work with colleagues from many cultural backgrounds, understand and contribute to the organization’s goals, work well as a member of a group/team, and respect the thoughts and opinions of others in the team.

How to Apply
Interested and qualified candidates should apply here

Not Specified.

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